Web Application / POS & Business Management

Sagacious Washing Centre

A cloud-based POS and business management system that runs a commercial laundry end to end, from order pickup to delivery, billing and profit reporting.

Sagacious Washing Centre dashboard showing the month's key numbers and daily orders chart
Client
Sagacious Washing Centre, a commercial laundry in Sri Lanka
Type
Web application, nothing to install
Access
Any device, with secure login
Data
Cloud database with real-time sync
Hosting
Cloud hosted
Users
Admin, Staff and Driver roles
Status
Live and in daily use
Overview

About this project.

Sagacious Washing Centre provides laundry services to hotels and businesses, collecting items, cleaning them, and delivering them back on a schedule. Before this system, orders, customer billing, driver trips and expenses were tracked separately, so it was hard to see how the business was really doing.

We built a single web application that brings point of sale and day-to-day business management together. Staff take orders and print bills, drivers manage their pickup and delivery trips, and management sees income, expenses and profit on one dashboard. It runs in the browser, keeps its data in the cloud, and works from the office, from home or on the road.

  • Web App
  • POS
  • Cloud
  • Supabase
  • Analytics

What it helps with

  • Taking and tracking customer orders, from pickup to delivery
  • Keeping customer, billing and daily sales records in one place
  • Managing drivers, vehicles and delivery trips
  • Tracking payments, unpaid bills and deductions
  • Recording business expenses in a spreadsheet-style cash book
  • Giving management a clear view of how the business is doing
Key features

Everything the business runs on, in one place.

Order Management (POS)

  • Create orders with items, quantities and service type
  • Three service types per item: Dry Clean, Wash & Press, Wash & Dry
  • Track each order from pickup to delivery
  • On-screen customer signature at handover
  • Mark items as Pending or Returned, with a dedicated view
  • Assign a driver to many orders, or download all their bills as PDFs in one ZIP

Billing & Invoices

  • Automatic, branded invoices
  • Full or partial payments, with paid and unpaid balances
  • Payments credited to the pickup month, so monthly income stays accurate
  • Pay Now screen to settle one or many orders
  • Deductions for claims and adjustments
  • Quotations and a printable price catalogue

Customers

  • Profiles for hotels and businesses with contact details
  • Full order and billing history per customer
  • Billing summaries and per-customer reports

Items & Pricing Catalogue

  • Central price list with item codes and descriptions
  • A separate price for each service type
  • Printable catalogue for customers

Transport & Fleet

  • Drivers: profiles, each with a login to a driver view
  • Vehicles: register with category, model and distance travelled
  • Trips: driver, vehicle and an ordered customer visit sequence
  • Odometer readings carry over from trip to trip
  • Rules stop a driver or vehicle being double-booked
  • Separate ongoing and completed trip views

Expenses

  • Spreadsheet-style Cash Book with keyboard navigation and custom categories
  • Category View with filters and a spending trend chart
  • Monthly totals and the highest-spending category at a glance

Dashboard, Analytics & Reports

  • Live dashboard with the month's key numbers
  • Income, expenses, profit, margin, top customers and top items
  • Chart, table and graph views
  • Nine ready-made reports with date filters
  • Export to PDF and Excel

Smart Assistant

  • Answers questions such as “How much did we earn this month?” from the system's own data
  • AI-powered forecasting and efficiency insights

Productivity & Safety

  • Global search across orders, customers, items and drivers
  • Full keyboard shortcuts for fast data entry
  • Undo, plus a Trash bin to restore deleted records
  • Activity log of who did what and when
  • Backup and restore of customer and driver data
  • Light and dark mode, adjustable text size
User roles & access

The right screens for every role.

Accounts sign in securely, and each role sees only the screens it is allowed to use.

Admin

Full access, including settings, deleting records, restoring from Trash, backups, quotations and user management.

Staff

Day-to-day work: orders, customers, payments, transport and expenses.

Driver

A focused view of their own trips and assigned customers.

Platform & technology

Built for the browser, backed by the cloud.

Web access

Runs in any modern browser on desktop, laptop or tablet, with nothing to install.

Cloud database

A managed cloud PostgreSQL database (Supabase) with row-level security and secure authentication, so every device sees the same data.

Cloud hosted

Deployed with automatic builds, HTTPS, and serverless functions for the AI features.

Tech stack

Frontend
HTML, JavaScript, Tailwind CSS
Backend & database
Supabase (PostgreSQL, Auth, row-level security)
Charts
Chart.js
Documents
jsPDF, html2canvas, JSZip
Spreadsheets
SheetJS
Signatures
Signature Pad
AI
Google Gemini, via secure serverless functions
Results

What changed for the business.

Start from the Laundry ERP template
  • One system replaces separate records for orders, billing, transport and expenses
  • Bills are generated and downloaded in seconds, including bulk PDF exports
  • Accurate monthly income, because payments are linked to the month the work was done
  • Management can see income, costs and profit at any time
  • Drivers and office staff work from the same live data