KAI Labs Contact Us
POS & ERP System

Ice Factory ERP

Run your whole ice factory in one place: sales, stock, customer debts, cash and bank, expenses, staff, vehicles and reports.

Request a Demo Contact Us
Ice Factory ERP dashboard
Key features

Everything your ice factory runs on, in one place.

Sales and point of sale

  • Fast order entry at the counter: enter the quantity and rate, and the order is ready
  • Production and resell cubes are sold from one shared stock pool, so staff don't have to choose
  • Free cubes can be issued with an order at no charge
  • Cash or credit sales, with credit added to the customer's balance automatically
  • One-time sales for walk-in buyers, with no need to create a customer account
  • Stock is checked before an order is saved, so you can't sell cubes you don't have
  • Edit or delete a sale, with a clear warning of which payments it affects

Invoices and sharing

  • A PDF invoice is created for every sale, with your logo and company details
  • Send invoices to customers on WhatsApp or SMS in one tap
  • Public bill links let customers view their bill online; links expire after 24 hours
  • Notifications page shows every invoice and receipt sent, by WhatsApp or SMS

Pricing

  • Set one price for all cubes, or separate prices for production and resell cubes
  • Custom prices for each customer, used automatically when you sell to them
  • Change the rate on a single order when needed

Inventory

  • Separate stock counts for Production, Resell, Brine and Damaged cubes
  • Add stock as it is produced or bought in
  • Record brine and damaged cubes, with the stock adjusted automatically
  • Full stock history: who changed what, and when
  • Only admins can remove stock

Customers and debts

  • Customer profiles with WhatsApp number, contact number and address
  • Mark customers as branches, and keep walk-in buyers separate
  • Each customer gets their own customer code automatically
  • Opening (initial) debts for customers who already owed money before you started
  • Debt settlement: payments clear the oldest debts first, with partial payments supported
  • Debt ageing: see which debts are normal, overdue (31–60 and 61–90 days) or critical (90+ days)
  • A PDF settlement receipt for every payment, which can be sent on WhatsApp
  • Full sales, payment and cheque history for each customer, with an orders-against-payments chart

Cash and bank

  • Record cash received from customers and other sources
  • Bank deposits and withdrawals, with bank name and reference
  • Cheque records, with cheque number and status
  • Opening balances for cash and bank
  • Running balance, so you always know how much cash you hold

Expenses

  • A cash-book grid for quick daily expense entry
  • Organise expenses into your own categories and expense items
  • See spending by category and by date

Staff and attendance

  • Employee profiles with employee ID, NIC, phone, address and status
  • Attendance grid for recording each employee's shift
  • Supports overnight shifts that end the next day

Transport and vehicles

  • Vehicle register for lorries and pickups, with vehicle number, model and starting odometer
  • Plan trips: choose the driver and vehicle, and record the start time and start km
  • End each trip with the final km, so distance is worked out automatically
  • See ongoing trips and full trip history, filtered by driver or vehicle
  • Distance-travelled chart for each vehicle

Reports

  • Daily manager report
  • Weekly report
  • Monthly report
  • Full report for any date range
  • Debtors report
  • Customer details report
  • Customised report: filter by customer, cube type and payment method
  • Every report can be exported as a PDF

Dashboard

  • Daily revenue, cubes produced, purchased, sold and issued free
  • Live stock levels and outstanding debt
  • Payment method breakdown and sales trend charts
  • Quick buttons to add a new order, settle debts or open the daily manager report
  • Screens update live, so every staff member sees the same numbers

Built-in AI assistant (optional)

  • Ask questions about your factory's sales, stock, debts and expenses in plain words
  • Answers come from your own records
  • Can be switched off in Settings

Notes and search

  • Notes and messages for sharing information between staff
  • One search bar (Ctrl + K) finds customers, employees, vehicles, sales, debts, stock, expenses and notes

Security and control

  • Secure staff login, with roles: Admin (full access) and User (day-to-day staff)
  • Permissions are enforced in the database itself, not just hidden on screen
  • Recent actions log: who did what, and when, with optional undo
  • Trash bin: deleted records are kept for 7 days and can be restored
  • Backup and restore of all business data
  • Staff are signed out when the page is refreshed or closed, which suits shared factory computers

Your brand

  • Your company name, logo, favicon, contact details and document code prefix appear on screens, invoices, receipts and reports
  • Login page editor: layout, card style, background, colours and text, with a live preview
  • Loading screen editor: animation, colours and message
  • Five themes (Light, Dark, Beach, Ocean and Liquid Glass) and adjustable font size

Access anywhere

  • Runs in a web browser, so there is nothing to install
  • Works on desktop, tablet and phone, and can be added to the home screen like an app
  • Cloud database: data is saved online and can be used from the factory, the office or on the road

Suitable for

  • Ice factories that produce and sell ice cubes
  • Ice distributors and resellers
  • Factories selling to shops, fish markets, hotels and other regular customers on credit
  • Factories with their own delivery lorries and drivers

Included modules

  • Dashboard
  • Sales (point of sale)
  • Inventory
  • Debts and settlements
  • Customers
  • Expenses and cash book
  • Cash & bank
  • Transport (trips)
  • Employees and attendance
  • Vehicles
  • Reports
  • Notes and messages
  • Notifications (WhatsApp and SMS)
  • Built-in AI assistant
  • Settings, user management, recent actions, backup and trash

The exact feature list is confirmed in the demo.

Customisation

Made to fit your business.

The system can be adapted to how your factory works:

  • your cube types and price lists
  • your invoice and receipt layout and branding
  • the reports you need
  • your user roles

We plan each change with you before we start.

Questions

Can I see it working before I decide?

Yes. We give you a live demo of the real system using sample data.

Can it be customised?

Yes. Prices, invoices, reports, the login page and branding can all be adapted to your business.

Do I need to install anything?

No. It runs in a web browser and your data is stored securely in the cloud.

Can I track customers who buy on credit?

Yes. Every credit sale is added to the customer's balance. You can see how long each debt has been unpaid, record part payments, and send a receipt on WhatsApp.

Can I send bills to customers on WhatsApp?

Yes. Invoices and settlement receipts can be sent on WhatsApp or SMS in one tap.

Is my data safe?

Each staff member has their own login and role. Every action is logged, deleted records can be recovered for 7 days, and you can back up all your data at any time.

How much does it cost?

Pricing depends on your requirements. Contact us for a quote.

Enquire

Interested in Ice Factory ERP?

Send us a message. Pricing is shared once we understand your needs. We aim to respond within one business day.

We do not list prices online. Tell us what you need and we will send a quote. We aim to respond within one business day.

Related templates

You may also like.

Laundry ERP dashboard

Laundry ERP

POS & ERP System

A complete laundry management system for commercial laundries and dry cleaners. It covers orders, billing, payments, transport and expenses, with clear reports.

  • Orders & Billing
  • Transport & Drivers
  • Reports & Analytics
View DetailsEnquire
Laundry Driver App screens

Laundry Driver App

Mobile Driver App

A mobile web app for laundry delivery drivers. Drivers start and end trips, take new orders at the customer's door, mark deliveries, record returned items and download bills. Everything saves straight into your main laundry system.

  • Trips & Vehicles
  • Orders & Deliveries
  • Bills on the Go
View DetailsEnquire